Immediate Hiring: Executive Assistant at Walt Disney Imagineering
Join a team that's making a tangible difference. We're seeking a Executive Assistant! This Remote position offers an immediate start for the right candidate. This position requires a strong and diverse skillset in relevant areas to drive success. A salary of a competitive salary is offered, reflecting your skills and experience.
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Executive Assistant job at Walt Disney Imagineering. Glendale, CA.About the Role & Team...
Do you have experience and a passion for supporting senior executives in a fast-paced environment mixing creativity and technology? Then an Executive Assistant position at Walt Disney Imagineering Research & Development might be right for you.
WeÂre looking for a proactive, organized, adaptable Executive Assistant to provide exceptional administrative support for two WDI R&D Studio Executives and secondary support for department needs as required. YouÂd be a key member of a multidisciplinary, high-visibility team developing new tools, technologies, and techniques for Disney's theme parks, attractions, and resorts worldwide.
What You Will Do
The successful candidate will operate as the primary point of contact for two WDI R&D Executives with an emphasis on managing and prioritizing extremely busy calendars. You will need to respond quickly and efficiently, anticipating the needs of your executives and always staying one step ahead. You will demonstrate professionalism, initiative, a results-driven mindset, adaptability, accountability for your work, and a strong team-oriented approach.
Responsibilities
On any given day, the role may require you to complete many of these tasks, often simultaneously:
Schedule Management & Prioritization
 Manage leader calendars including scheduling meetings, responding to meeting requests, and resolving calendar conflicts in line with leader priorities and studio goals
 Coordinate with other executive calendars, often across multiple locations and time zones
 Proactively prepare leaders for meetings, ensuring adequate travel and preparation time, scheduling any pre-meetings or work sessions, and confirming that all necessary stakeholders are included
 Anticipate future needs with regards to scheduling, communication, follow-up and support
 Exercise judgment and prioritize complex schedules and tasks accordingly
Travel and Events
 Book travel and create detailed itineraries when needed, including complex international trips, event ticketing, and dining reservations
 Coordinate travel planning and reservations with other EAs (if multiple executives are traveling together) to ensure everyone has the same information
 Manage and reconcile expense reports, invoices, and receipts, in accordance with company policies
 Greet and assist visitors for work sessions and special events  including senior executives, strategic partners, and high-profile VIPs  maintaining a high degree of professionalism and confidentiality
 Assist as needed with coordination, both on-site and off-site, of workshops, team events, and demos, including internal and external partners, vendors, and collaborators (agendas, catering, travel coordination, and day-of event management)
 Assist with general departmental tasks, including ordering snacks and stocking supplies
Collaboration & Communication
 Establish positive rapport and strong partnerships with leaders, other assistants, and colleagues
 Regularly handle sensitive information in a discrete and confidential manner
 Efficiently prioritize and respond to incoming messages and meeting requests across multiple collaboration tools and platforms, ensuring timely communication
 Help set up conference rooms for meetings, including basic audiovisual and teleconferencing set up and troubleshooting
 Consistently provide and receive feedback from others in a constructive manner to encourage professional growth and foster an environment of trust and a cohesive team
 Consistently create and support a friendly, professional atmosphere
Required Qualifications
 At least 3 years of experience supporting a senior executive in an administrative support role
 Strong organizational skills, attention to detail, and ability to multi-task
 Proficiency in technology (e.g. Microsoft Office, Excel, PowerPoint, Teams, Zoom) and quick learning of new tools and processes
 Superior interpersonal skills and emotional intelligence in both written and verbal communication
 Demonstrated experience handling confidential and sensitive information
 Demonstrated ability to develop and sustain strong cooperative relationships with subordinates, peers, and supervisors in all relevant functions
 Highly adaptable, with the ability to handle shifting priorities and last-minute changes with a calm head and positive attitude
 Demonstrated ability to both give and receive constructive feedback
 Role is primarily onsite
 Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments.
 Detailed oriented with the ability to maintain professionalism under pressure
 Flexibility to work overtime as needed in urgent situations
 Ability to work in a matrixed organization, receiving and prioritizing direction from multiple leaders and stakeholders simultaneously
Preferred Qualifications
 5+ years of administrative experience supporting an executive in a dynamic, fast-paced and demanding environment
 Prior experience with office systems and processes (e.g. SAP, Concur, Workday), preferably within The Walt Disney Company.
 Experience managing media files including asset organization, resizing, watermarking, and large-file exchange
 Interest in experiential entertainment, immersive experiences, and/or new technologies
Education
 Required: High school diploma
 Preferred: BA/BS or equivalent preferred
The hiring range for this position in California is $53,300.00-$73,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidateÂs geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Our Benefits : Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at benefits
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Disability accommodation for employment applications
The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to
The hiring range for this position in California is $53,300.00-$73,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidateÂs geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered Apply Job!
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