Executive Administrative Assistant / Remote / Entry Level
About the job Executive Administrative Assistant / Remote / Entry Level <br><br>We are devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: <ul> <li>The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! </li><li>A highly competitive Paid Time Off plan, promoting quality work-life balance. </li><li>Subsidized gym memberships to help team members feel their best. </li><li>Medical, dental, vision, and life insurance packages for all US-based team members. </li><li>International Health Insurance Reimbursement Program for all international team members. </li><li>Device upgrade and learning reimbursement programs. </li><li>Motivating career development plans with clearly defined goals and rewards. </li><li>Additional job-specific incentives and bonuses. </li></ul>Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and weve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! <br><br><b><b>YOUR DUTIES AND TASKS:</b></b> <ul> <li>Answer phones and direct calls. </li><li>Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records. </li><li>Resolve billing issues with clients and internal team members. </li><li>Provide account access, usage reports, data analysis, and other ad hoc requests for team members. </li><li>Support quality assurance checks of various internal and client facing reporting. </li><li>Organize new client contracts, create invoices, and process client payments. </li><li>Contribute to internal database maintenance, upkeep and data entry. </li><li>Research, order, & distribute company-wide gifts (2-3 times per year). </li><li>Organize company events, competitions, and special projects throughout the year. </li><li>Facilitate company holiday, time off, and schedule variation calendars. </li></ul><b><b>DUTIES AND TASKS IF BASED IN LA:</b></b> <ul> <li>Mail pickup at Downtown LA office twice per week </li><li>Scan and organize mail digitally </li><li>Record & deposit client payments </li><li>Collect and re-distribute company office equipment from staff in region (as needed) </li><li>Valid drivers license and reliable transportation in Los Angeles is required </li></ul><b><b>YOU SHOULD HAVE:</b></b> <ul> <li>Willingness to learn, grow, and collaborate with the team and company as a whole </li><li>Excellent verbal and written communication skills </li><li>A high level of discretion, ethics, and trustworthiness </li><li>Intermediate spreadsheet skills (preferred) </li><li>Innovative thinking and willingness to challenge existing methods where improvement is possible </li><li>Experience in bookkeeping / financial record keeping (preferred) </li><li>Experience with Google Sheets or Excel, Quickbooks Online, and G Suite (preferred) </li><li>The availability to work 40 hours per week from 9:00 am to 6:00 pm PST </li><li>Reliable space to work remotely - fast computer, quality internet, camera, microphone, speakers </li></ul>This is a position with a high opportunity for the right candidate to grow! Our successful office assistants have seen fast growth and promotion, both within the Accounting team and to other teams.<img src="https://www.jobg8.com/Tracking.aspx?5cAkxRno0VhbTybmK5k6ogq" width="0" height="0" />
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