Studio and Events Coordinator Remote and Part Time Job at All Dolled Up in Cool
Job DescriptionJob DescriptionBenefits:401(k)Bonus based on performanceEmployee discountsFlexible scheduleHealth insuranceOpportunity for advancementTraining & developmentJob Title: Studio & Events Coordinator (Remote / Part-Time)Company: All Dolled Up Hair & MakeupLocation: Remote Based in Northern California preferredCompensation: $22$26/hour (based on experience)Hours: 1525 hours per week, flexible scheduleEmployment Type: Part-TimeReports To: Owner and Ops ManagerAbout All Dolled UpAll Dolled Up is Northern Californias premier bridal beauty team, known for creating seamless, luxury experiences for hundreds of brides each year. With an award-winning team and a strong presence across the region, were proud to deliver professional, elevated, and heartfelt service to every client we serve. Were now looking for a Studio & Events Coordinator to help support our studio, team, and wedding calendar.Position OverviewAs our Studio & Events Coordinator, youll be the heartbeat of our booking, client experience and artist communication process. Youll guide brides from inquiry to final timeline, coordinate artist assignments, and ensure every wedding weekend is well-organized and fully prepped.Were looking for someone reliable, self-starting, thorough, and proactivea true executor who doesnt wait for permission to solve problems, meet deadlines, or make informed decisions. You should thrive on follow-through and take ownership of your work with pride.If you love checklists, systems, client care, and keeping the chaos calmthis role is for you.Key ResponsibilitiesClient Communication:Respond to new inquiries via HoneyBook and emailSend proposals, service summaries, and contractsCollect event details, update timelines, and confirm trialsOrganize client folders, photos, and inspiration imagesTeam Coordination:Assign artists based on skill, availability, and locationCreate and distribute prep sheets for wedding weekendsCommunicate all artist call times, parking details, and suppliesTrack artist availability and performance feedbackEvent Prep & Studio Admin:Maintain organized files for each bride (via Samepage)Track product needs and supply restocks (e.g., lashes, wands)Track retail purchases and orders to be delivered to brides (e.g., skin prep kits, lip kits, hair extensions)Update service counts and assist with scheduling changes and timeline coordinationEnsure all events are fully staffed and prepped with minimal oversightPost-Event & Team Support:Send post-event client feedback forms and thank-yousTrack client reviews and artist notesLog worked hours and expense reimbursementCollaborate with the owner and Ops Manager for hiring needs and continuous improvementIdeal Candidate2+ years of experience in event coordination, client service, or admin rolesComfortable working independently and troubleshooting as neededReliable, detail-oriented, and resourcefulyou follow through without hand-holdingExcellent verbal and written communication skillsHighly organized and proactive with strong follow-throughFamiliar with basic cloud platforms, CRMs, and phone communicationAvailable for occasional early-morning and weekly weekend check-ins (remote OK)Background in weddings, beauty, or hospitality is a major plusFriday, Saturday, occasional Sunday availability a MUST (remote OK)Why Join UsWork with a supportive, professional, and creative teamFlexible, remote-friendly scheduleGrowth potential into operations or team leadershipBe part of unforgettable wedding moments and an award-winning brandTo Apply: Submit your resume,a short cover letter sharing why you're excited about this role and your availability, and the attached pre-screening questions.Were looking for someone who doesnt just help us keep upbut helps us level up.Flexible work from home options available.
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