QB Desktop Bookkeeper/Admin Assistant

We are seeking a Bookkeeper / Admin Assistant to manage bookkeeping in

QuickBooks, process payments, prepare quotes, and support the CEO with admin

tasks. Strong Excel skills, bookkeeping experience, and excellent communication

are required.

Job Responsibilities:

Create and Send Quotes: Prepare and send accurate quotes for various

construction projects, ensuring they align with customer requirements and

company pricing policies.

Update Database: Maintain and update company databases, ensuring all

client and project information is current and accurate.

Process Payments: Handle the processing of payments, ensuring timely and

accurate invoicing and follow-up.

Job Reports: Prepare and maintain detailed job reports, tracking project

status, costs, and timelines.

Admin Support: Provide administrative support to the CEO and other team

members, assisting with scheduling, emails, documentation, and project

coordination.

Bookkeeping: Manage and maintain the companys bookkeeping using

QuickBooks Desktop. Track and reconcile accounts, process payroll, and

assist with monthly financial reporting.

Customer Support: Act as a point of contact for customer inquiries, resolving issues promptly and professionally.

Phone Support: Make and take phone calls, assisting clients and team

members with any project-related questions or concerns.

Back Office Organization: Collaborate with team members to ensure the

back office is organized and running smoothly. Assist with general

administrative duties as required.

Qualifications:

Bookkeeping Experience: Proven experience as a bookkeeper, ideally with

experience in the construction industry.

QuickBooks Desktop Proficiency: Strong knowledge of QuickBooks Desktop

for bookkeeping and administrative functions.

Customer Service: Demonstrated experience in customer service, with the

ability to handle client inquiries professionally and efficiently.

Advanced Excel Skills: Proficiency in advanced Excel functions, including

data analysis, reporting, and financial tracking.

Communication Skills: Excellent verbal and written communication skills in

English, with the ability to interact effectively with clients, vendors, and

team members.

Proactive and Detail-Oriented: Strong organizational skills with the ability

to prioritize tasks and manage time effectively.

Construction Industry Experience (Preferred): Previous experience working

in a construction company is a plus but not required.

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