HR Assistant

Perform Human Resources and administrative related customer support. Be the first point of contact to the public to receive visitors, answer questions and assist students with general campus information. Perform specific projects related to departmental priorities in support of processing employment, recruitment, faculty, payroll, benefits, leave and absences for the College. Compiles and maintains employee files, records, assists with daily administrative tasks.
1. Coordinates all aspects of payroll for assigned department or group of departments by responding to inquiries about payroll functions and processing for those departments.

2. Processes and performs Human Resource Information System (HRIS) entry for all personnel actions including new hires, terminations, transfers, promotions, demotions, merit increases and other miscellaneous changes to employee data base.

3. Reviews employee benefit eligibility with new employees and ensure that benefits enrollment is completed accurately.

4. Calculates and reconciles data from various payroll reports, verifies data, drafts correspondence and reports.

5. Examines documents submitted by assigned department for completeness, accuracy, reasonability and timeliness of personnel and payroll data in compliance with city rules and regulations and state and federal law.

6. Maintains filing systems including establishing, updating, purging, and indexing to provide organization and retrieval of information.

7. Prepares payroll adjustments of employees in assigned departments to ensure payments and employee records are accurate.

8. Communicates verbally and in writing with all levels of employees to solve problems and to provide information.

9. Completes employee verification requests from external agencies.

Working Conditions & Hazards:

• Work performed under normal office conditions.

• Requires occasional carrying and lifting of file boxes.

Minimum Qualifications
? High School graduation or equivalent.
? Two years of reception and clerical experience
? Intermediate level experience with business software programs such as Word, Excel and Outlook.

Preferred Qualifications
? Associates degree from an accredited college or university.
? Experience working in a Human Resources office.
? Experience working with HRIS database systems, such as Peoplesoft and Neogov.
Conditions of Employment
? Successfully pass a criminal history background check prior to employment.
? Regular and predictable attendance.
? Completion of a signed confidentiality agreement prior to employment.
? Ability to keep pace with the demands of the department and the position.
? Ability to sit for extended hours at a time.
? Ability to lift up to 30 pounds.
The Successful Candidate Must Demonstrate
? Reliability and integrity in maintaining assigned work schedules and completing assigned tasks using sound judgment.
? Strong written, verbal and organizational and problem solving skills.
? Strong critical thinking skills.
? Excellent organizational and prioritization skills.
? Excellent customer service skills; including building and maintaining internal/external customer satisfaction and the ability to problem solve.
? High levels of confidentiality at all times and under all circumstances.
? An appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace.
? Ethics, integrity and sound professional judgment.
? Professional telephone and email etiquette.
? Electronic email and internet skills.
? Ability to be self-directed and work independently in a team environment.

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