Accounting Clerk Specialist (Online Reporting System (DOORS) )
Position Description
Entering payment information from the client Procurement Portal into tracking spreadsheets. DOORS SYSTEM contract setup, change orders, and payment audit entries. Audit confirmations in both DOORS and the LPA DBE Systems. Completing the FHWA-funded purchase report. They will be required to log into client's systems, use our Google drive folders, and our Google team mailbox.
Skills Required
Basic, entry level accounting knowledge to understand payments and easily spot data entry errors or items that need to be confirmed.
Data entry into DOORS and tracking spreadsheet. Verifying audit entry completion by Primes / Subs. Ability to read, comprehend, and follow written standard work is necessary.
Accurate Data entry is necessary. Knowledge of Spreadsheets: Spreadsheets are Google Sheets - but interaction won't be any different from how they would use an Excel sheet.
Definitely do not need high-volume experience.
I expect approximately 150 spreadsheet payment records to be updated each month, approximately 95 DOORS audit entries each month with subsequent monitoring to ensure prime/sub compliance, and probably 10 new contract entries plus 10-15 change orders in DOORS each month.
Skills Preferred
Experience using the client Procurement Portal. Experience with contract setup and audit entries in DOORS or the LPA DBE System.
The client Procurement Portal would be the source of payment data that has to then be recorded in our spreadsheet AND in the client & OJT Online Reporting System (DOORS) system audits.
We will have to get them access to both.
I added that previous experience with those is desired but I don't really expect to find anyone with that experience.
They won't need to use the client financial system. Access to the LPA DBE System only requires checking to see audits were done and contacting our subrecipient by email if they are lacking in their oversight.
Experience Required
Basic accounting experience.
Experience following standard work or standard operating procedures.
Accurate data entry.
Education Required
Basic Accounting, Basic Spreadsheets, Basic Data Entry
Education Preferred
High School some college
Requirement
Skills
Basic Accounting Knowledge / Understanding of Recording Payments and watching for oddities, mistakes < 1 Year
Notes:
Additional Information
Candidate will be mostly working the first half of the month and hardly if at all at the end of the month. Will only be paid for time worked.
P/T approximately 50-90 hours per month depending on the work project count during the first 10 calendar days each month.
8:00 AM - 5:00PM
Estimated Regular Hours/Week: 20.00
Hybrid
Job Type: Contract
Pay: $26.00 - $30.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Experience:
QuickBooks: 1 year (Preferred)
Ability to Commute:
Phoenix, AZ 85007 (Preferred)
Ability to Relocate:
Phoenix, AZ 85007: Relocate before starting work (Preferred)
Work Location: In person
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