Legal Administrative Assistant (Must be in EST)

Legal Administrative Assistant - 3 - 6 years experience
?? Fully remote position ?? must be in Eastern Standard Time Zone.
?? Part-Time, 1099 Contract - starting at 6 months...
?? Hourly: $23-$26
?? 20 hours a week on average

Remote legal assistant needed for small, but busy, law firm, reporting to the firm??s managing partner.
?? Your duties would include:
?? Maintain Case Management System
?? Ensure ALL deadlines are added to the planner & assigned to either an attorney or paralegal
?? Keep the deadline spreadsheet updated as new dates are added
?? Download all ECF??s Filings that are sent via email
?? Download each filing & save to the client??s SP site in ??ECF Filings?? folder using the naming convention ??001 Complaint??
?? Read through the filings & update the SP site, planner, AND the deadline spreadsheet as needed
?? Routinely update case contact information for clients, opposing, council, EEOC, and MSPB contacts to keep client??s contact sheet updated
?? Coordinate & help run the Weekly Team Meetings
?? Update deadline spreadsheet prior to weekly meetings (check planner & group email address when updating for the most up to date case information)
?? Update spreadsheet/deadlines during team meetings & take notes
?? Send notes to the team, update planner, and complete tasks from meeting
?? Create new SharePoint Sites for all new clients & add to existing firm lists
?? Routinely checking the Group emails for new updates & documents
?? Download all documents sent to the group email so they are saved in clients file, such as motions filed, drafts of motions, documents client sends, etc.
?? Maintain the Firm business phone system
?? Train/transition new employees into the Firm
?? Schedule SharePoint training w/new employees to go over the basics. Send them the training guide prior to so they have for reference.
?? Add new employee to relevant SP sites & to the Team Communication Site
?? Communicate w/clients via phone & email
?? Provide them with weekly/monthly case updates as needed
?? Schedule meetings w/attorneys
?? Help gather any relevant client documents for attorney review by sending them a Onedrive link
?? Help maintain Attorneys calendar
?? Schedule all client meetings either via Teams or P/C. If teams, set up a new meeting & send an invite to the client.
?? Draft, edit, and file & send legal documents as needed
?? Create Notice of Appearance, Withdrawal??s, Letters of Representation, Notice of Deposition, etc. for attorney review & then to opposing counsel or other contacts
?? Draft Motions as needed for the firm
?? Add TOCs & TOAs to motions for attorneys as needed
?? Help with appeal briefs & appendices as needed
?? File documents in the EEOC portal for attorneys as needed
?? E-file new EEOC cases for attorneys in the firm
?? Monitor EEOC email & portal
?? Send Quarterly Attorney Fees
?? Index Client Provided Documents
?? Write deposition summaries for the attorney as needed
?? Assist with discovery process for cases

What??s Next?
?? 1st Interview (Phone or Video) within The Mom Project website
?? Follow up interview will be requested for candidates selected

Apply Job!